Event Planner - Weddings and Social Events | Taronga Zoo

About Us

Events at Taronga Zoo’s venue spaces have breathtaking views across the Sydney Opera House and the Harbour Bridge making it Sydney’s most sought-after event space. Not to mention the amazing sunset views of the Sydney city’s skyline as a backdrop to your special occasion. The Company Trippas White Group is a leader in the hospitality industry, managing a portfolio of iconic event venues, restaurants, and bars, across Australia. Our premium venues include Sydney Opera House, Centennial Homestead, Botanic House and Terrace in the Botanic Gardens, Infinity, Bar 83, The Australian War Memorial and Mary Maes Brisbane Powerhouse. With over twenty years of experience, Trippas White have built a reputation for delivering premium quality food and beverage for all styles of events from conferences, product launches and gala dinners to weddings, cocktail parties, and intimate celebrations. At Trippas we employ a team of dedicated and experienced event professionals who deliver exceptional weddings and milestone celebrations for our clients. The Opportunity We are seeking an experienced and motivated Event Planner for the stunning Taronga Zoo precinct. Reporting to the Director of Sales and Marketing – Taronga Zoo, you will be responsible for the coordination and planning process for weddings and social events within the multi-venue operation of Taronga Zoo, ensuring that all events are coordinated and delivered in a professional, courteous and efficient manner. The role is responsible for developing strong, reliable, and professional relationships with all clients, internal and external stakeholders, and for the handover of event run sheets to the respective Operations teams by means of participation in weekly meetings. 

To ensure your success in this role, you will have:

• Minimum 3 years’ experience in a similar role.
• Proven success coordinating detailed weddings and social events.
• Excellent client management and relationship development skills.
• An operational mindset for event planning, client and supplier management, bump in, event execution, bump out and post event administration.
• Passion and excellent knowledge of great quality food, beverage and service.
• Strong sales experience and capability to on sell and up sell the venue.
• Experience in managing, organising and coordinating site visits.
• Outstanding time management and strong multi-tasking skills.
• Be able to form part of a team and communicate effectively.
• Innovative approach to new ideas and operations. Ability to think outside the box.
• Love of events and hospitality!

Key Responsibilities

• Ensure needs of the venue client and both internal and external clients are achieved in a professional, courteous and efficient manner.
• Co-ordinate the management of events including timelines, event logistics, planning and instruction.\
• Consistently meet customer satisfaction targets to generate repeat business, referral and positive word of mouth.
• Ensure that all appropriate event documentation is prepared including, event run sheets, any commentary and instructions.
• Ensure all financial management reporting is conducted as per company policy including prepayments, invoicing and client satisfaction evaluation.
• Meet on a weekly basis with Operations team to ensure consistent understanding of upcoming events.
• Coordinate and/or lead pre-events briefings with key internal stakeholders.
• Post event client follow up

Trippas White Group is an Equal Opportunity Employer and encourages Indigenous and First Nations Australians to apply.